Expenses

Go to Expenses → +. Fill in the date, category, payee, description, amount, method and reference no.

  • Categories — pick one from the list or type a new one.
  • Charged to Salesman — link a cost (fuel, allowance) to a salesman so it shows in their performance report.

Filter the list by date, category or person, print it, or export it to a spreadsheet (CSV).

Deleting an expense needs a reason. Expenses made by payroll can’t be edited here — reopen the payroll instead.

See Also


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Not all features are available in every copy of Distribution App. Some features, such as Payment QR Code, Salesman Locations and Signed Delivery Receipts, are add-ons that must first be switched on in Settings › Features. Once the free trial ends, the app needs a license key or activation code. Distribution App runs on Mac and Windows; staff phones and tablets connect through the office computer on the same Wi-Fi network. Tax records, receipts and reports follow Philippine (BIR) rules and may not suit businesses in other countries. Screens in this guide show the Demo Company — all names, addresses and prices are made up — and may look slightly different from your version of the app. Features may change without notice. Learn more at github.com/totoantonio/DistributionApp. Copyright © 2026 totoantonio. All rights reserved.